Recertification FAQs

How do I sign in to the new PPE Portal?

What if I forgot my username or password?

How do I create or remove user accounts for other school personnel?

How can I see the certification status for the school(s) for which I am an administrator?

What do the colored badges at the top of the screen mean?

Is there additional help or information for any sections of the Portal?

Do I need to send in any original paperwork with a “wet signature” (as opposed to an electronic one)?

How do I view and modify the programs and courses offered?

How do I view and modify the names and titles of school personnel?

How do I view and modify the locations of campuses?

How do I calculate the amount of my surety instrument or apply for a waiver (if applicable)?

How do I make sure I have submitted all necessary recertification documents?

How do I view and modify graduate and enrollment data?

How will I receive my Certificate to Operate?

How can I make changes outside of the recertification cycle?

What should I do if my school closes?

Each school’s Primary Contact will have the ability to designate other users who require access to school records in the PPE Portal. Each user will have varying abilities to enter, edit, and view school data based on the role s/he is assigned. It is the responsibility of the Primary Contact to maintain an up-to-date list of users with permission to access the PPE Portal, including deleting the user accounts of any personnel who no longer require access to the PPE Portal. 

• School Admin  - Has full ability to view, modify, and submit school data in the Portal; School Admin is the only user role that can pay for and submit recertification materials annually
• User – Has the ability to view and modify school data in the Portal; Cannot pay or submit
• CPA - Has the ability to modify composite score and surety information, as well as any data in the Financial section of the Portal
• Financial Officer – Can make payments only; Cannot modify data or submit
• Read Only – Has only the ability to view (but not modify) school data in the Portal

Surety instruments and waivers (if applicable) will no longer be considered part of the recertification process. Instead, surety bonds and other financial instruments will be tied to the dates of the instruments themselves, and will therefore need to be updated before they expire, regardless of when recertification happens.

All schools that do not have a waiver from SCHEV must maintain a surety each year that is adequate to provide refunds to students for the unearned non-Title IV portion of tuition and fees for any enrollment period. Helpful resources, such as a Surety Calculation Worksheet, a Financial Composite Score Calculation Worksheet, a Sample Irrevocable Letter of Credit, and a Surety Bond Form, are available on the PPE Forms and Regulations webpage at https://ppe.schev.edu/ppe-forms-and-regulations.

For questions about surety instruments or waivers, please contact Monica Lewis at MonicaLewis@schev.edu.

As noted in 8VAC40-31-260 of the Virginia Administrative Code, recertification fees are based on the annual gross tuition at each Virginia campus:

Renewal fee for out-of-state online institutions of higher education that are not members of NC-SARA: $10,000
Renewal fee for all postsecondary schools with an annual gross tuition collected less than $50,000, as recorded on most recent financial statement: $250
Renewal fee for all postsecondary schools with an annual gross tuition collected greater than or equal to $50,000 but less than $100,000, as recorded on most recent financial statement: $1,200
Renewal fee for all postsecondary schools with an annual gross tuition collected greater than or equal to $100,000 but less than $500,000, as recorded on most recent financial statement: $3,000
Renewal fee for all postsecondary schools with an annual gross tuition collected greater than or equal to $500,000 but less than $1,000,000, as recorded on most recent financial statement: $6,000
Renewal fee for all postsecondary schools with an annual gross tuition collected greater than or equal to $1,000,000, but less than $5,000,000, as recorded on most recent financial statement:$7,500
Renewal fee for all postsecondary schools with an annual gross tuition collected greater than or equal to $5 million, as recorded on most recent financial statement: $10,000