PPE Forms and Regulations

PPE Regulations 8VAC40-31

Code of Virginia Article 3

Before downloading the Step one and Step two forms, you must download and read the Summary of Certification Process - Institutions of Higher Education (IHE). This document explains the necessary steps to receive SCHEV certification.

STEP 1
^{You must have attended a new school orientation before proceeding with the steps below.}

Certification Application Step 1

SCHEV requires school owners and administrators to demonstrate through their certification application that they understand the requirements of Virginia law and regulation. Specifically, SCHEV expects applicants to submit original materials that reflect their school’s vision and mission, using ideas and words specific to the Virginia campus.

In accordance with § 23.1-221 of the Code of Virginia, SCHEV may deny certification to any applicant that submits “false or misleading information to the Council.” Therefore, plagiarism and/or use of language from outside sources, including computer-generated content or language created by artificial intelligence (AI) tools, such as ChatGPT or Google Gemini, could result in the denial of a school’s application.

The following forms must be typed. Handwritten forms will be returned.

Intent to Operate a Postsecondary School Cover Sheet

Intent to Operate a Postsecondary School

Background Check Form

Name Acknowledgment Form

STEP 2
^{(Documents in order as listed in certification application package)}

Certification Application Step 2

The following forms must be typed. Handwritten forms will be returned.

Instructions for Completing Application - IHE

Certification Application Fee

SAMPLE Projected Accounting Budget

Projected Accounting Budget

Certification Checklist

Certification Application - IHE

Accreditation Plan

Status of Good Standing Report

Site Listing Form

Acknowledgment of Prior Postsecondary Involvement

Program Inventory Form

Application for New Program Approval

Institutional Catalog Checklist

Policy Documents

Senior Administrator Qualification Form

Board Member Qualification Form

Administrative Personnel Qualification Form

Faculty Qualifications Form

SAMPLE Advertising Material

Enrollment Agreement

SAMPLE Truth in Lending Agreement

Authorization Certificates

Library Resources Plan

Distance Education Attestation

Telecommunications / Distance Education Plan

FINAL STEPS TO FULL CERTIFICATION

Read Me First

The following forms must be typed. Handwritten forms will be returned.

Surety Bond Form

SAMPLE Surety Instrument Calculation Worksheet

SAMPLE Irrevocable Letter-of-Credit

Administrative Personnel Qualification Form

Senior Administrator Qualification

Faculty Qualifications

Certificate of Occupancy

Before downloading the Step one and Step two forms, you must download and read the Summary Certification Process Non-Degree Schools. This document explains the necessary steps to receive SCHEV certification.

STEP 1

You must have attended a new school orientation before proceeding with the steps below.

Certification Application Step 1

SCHEV requires school owners and administrators to demonstrate through their certification application that they understand the requirements of Virginia law and regulation. Specifically, SCHEV expects applicants to submit original materials that reflect their school’s vision and mission, using ideas and words specific to the Virginia campus.

In accordance with § 23.1-221 of the Code of Virginia, SCHEV may deny certification to any applicant that submits “false or misleading information to the Council.” Therefore, plagiarism and/or use of language from outside sources, including computer-generated content or language created by artificial intelligence (AI) tools, such as ChatGPT or Google Gemini, could result in the denial of a school’s application.

The following forms must be typed. Handwritten forms will be returned.

Intent to Operate a Postsecondary School Cover Sheet

Intent to Operate a Postsecondary School

Background Check Form

Name Acknowledgment Form

STEP 2
^{(Documents in order as listed in certification application package)}

Certification Application Step 2

The following forms must be typed. Handwritten forms will be returned.

Instructions for Completing Application Non-Degree

Application Fee

SAMPLE Projected Accounting Budget

Projected Accounting Budget

Certification Checklist for Non-Degree

Certification Application for Non-Degree

Status of Good Standing Report

Acknowledgment of Prior Postsecondary Involvement

Program Inventory Form for Non-Degree

Application for New Program Approval

School Catalog Checklist for Non-Degree

Student Handbook

Policy Documents

Instructor Qualification Form

Owner/Administrator Qualification Form

SAMPLE Advertising Material

Enrollment Agreement

SAMPLE Truth in Lending Agreement

Authorization Certificates

FINAL STEPS TO FULL CERTIFICATION

Read Me First

The following forms must be typed. Handwritten forms will be returned.

Surety Bond Form

SAMPLE Surety Instrument Calculation Worksheet

SAMPLE Irrevocable Letter-of-Credit

Instructor Qualification Form

Owner/Administrator Qualification Form

Certificate of Occupancy

Certification Exemption Guidelines (Read Me First)

Application for Certification Exemption

Certification Exemption Requirements (Read First)

Instructions for Completing Religious Exemption Application

Initial Institutional Application for Religious Exemption

Request for Name Acknowledgment Religious Exemption

Religious Exemption Update Form

Religious Exemption Renewal Application

Accreditation Status 

Administrative Personnel Qualification Form

Application for Agent Permit

Change of Ownership Application

Change of Location/Address Form

Closing of a Campus

Instructional Location Closure Form

Distance Education Attestation

For Profit Financial Composite Score Calculation Worksheet

Name Acknowledgment Form for Existing Institutions

New Instructional Location Form

Primary Contact Form

Private Non-Profit Financial Composite Score Calculation Worksheet

Senior Administrator Qualification 

Request for Change in Degree Level Authorization

SAMPLE Surety Instrument Calculation Worksheet

Surety Calculation Worksheet

Owner/Administrator Qualification Form

Application for Agent Permit

Change of Location/Address Form

Change of Ownership Application

Closing of a Campus Form

Instructional Location Closure Form

Financial Statement

For Profit Financial Composite Score Calculation Worksheet

Name Acknowledgment Form for Existing Institutions

New Instructional Location Form

Primary Contact Form

Private Non-Profit Financial Composite Score Calculation Worksheet

Request for Change in Degree Level Authorization

SAMPLE Surety Instrument Calculation Worksheet

Surety Calculation Worksheet