PPE Forms and Regulations

Notice: In an effort to reduce regulatory burdens, portions of the Virginia Administrative Code addressing private postsecondary education were modified effective September 11, 2025. Not only did this revision result in a renumbering of the regulations, but some requirements were removed altogether. The PPE team is working to update all forms and documents affected by these regulatory changes. Should you have questions about forms or processes, please contact your certification application reviewer or email PPE@schev.edu with your specific question.

PPE Forms and Regulations for Schools

Virginia Code and Regulations for Schools New School Certification Forms for Degree-Granting Institutions

Before starting your application, please read the Summary of Certification Process: Institutions of Higher Education. This document explains the necessary steps to receive SCHEV certification.

PHASE 1
You must have attended a new school orientation before proceeding with the process below.

Certification Application Phase 1

SCHEV requires school owners and administrators to demonstrate through their certification application that they understand the requirements of Virginia law and regulation. Specifically, SCHEV expects applicants to submit original materials that reflect their school’s vision and mission, using ideas and words specific to the Virginia campus.

In accordance with § 23.1-221 of the Code of Virginia, SCHEV may deny certification to any applicant that submits “false or misleading information to the Council.” Therefore, plagiarism and/or use of language from outside sources, including computer-generated content or language created by artificial intelligence (AI) tools, such as ChatGPT or Google Gemini, could result in the denial of a school’s application.

The following forms must be typed. Handwritten forms will be returned.

Intent to Operate a Postsecondary School Cover Sheet

Intent to Operate a Postsecondary School

Background Check Form

Name Acknowledgment Form

PHASE 2
(Documents in order as listed in certification application package)

Certification Application Phase 2

The following forms must be typed. Handwritten forms will be returned.

Instructions for Completing Application for Institutions of Higher Education

These instructions have been updated as of 10/2025 to reflect changes in the regulatory requirements. If you have questions about your application submission, please contact your reviewer.

Certification Application Fee

SAMPLE Projected Accounting Budget

Projected Accounting Budget

Certification Application - IHE

Accreditation Plan

Status of Good Standing Report

Site Listing Form

Acknowledgment of Prior Postsecondary Involvement

Program Inventory Form

Standards and Requirements for Massage Therapy Programs

Application for New Program Approval

Institutional Catalog Checklist

Policy Documents

Senior Administrator Qualification Form

Board Member Qualification Form

Administrative Personnel Qualification Form

Faculty Qualifications Form

SAMPLE Advertising Material

Enrollment Agreement

SAMPLE Truth in Lending Agreement

Authorization Certificates

Library Resources Plan

Distance Education Attestation

Telecommunications / Distance Education Plan

FINAL STEPS TO FULL CERTIFICATION

The following forms must be typed. Handwritten forms will be returned.

Surety Bond Form

SAMPLE Surety Instrument Calculation Worksheet

SAMPLE Irrevocable Letter-of-Credit

Certificate of Occupancy

New School Certification Forms for Non-Degree Vocational Schools

Before starting your application, please read the Summary Certification Process for Non-Degree Schools. This document explains the necessary steps to receive SCHEV certification.

PHASE 1

You must have attended a new school orientation before proceeding with the steps below.

Certification Application Phase 1

SCHEV requires school owners and administrators to demonstrate through their certification application that they understand the requirements of Virginia law and regulation. Specifically, SCHEV expects applicants to submit original materials that reflect their school’s vision and mission, using ideas and words specific to the Virginia campus.

In accordance with § 23.1-221 of the Code of Virginia, SCHEV may deny certification to any applicant that submits “false or misleading information to the Council.” Therefore, plagiarism and/or use of language from outside sources, including computer-generated content or language created by artificial intelligence (AI) tools, such as ChatGPT or Google Gemini, could result in the denial of a school’s application.

The following forms must be typed. Handwritten forms will be returned.

Intent to Operate a Postsecondary School Cover Sheet

Intent to Operate a Postsecondary School

Background Check Form

Name Acknowledgment Form

PHASE 2
(Documents in order as listed in certification application package)

Certification Application Phase 2

The following forms must be typed. Handwritten forms will be returned.

Instructions for Completing Application for Non-Degree Schools

These instructions have been updated as of 10/2025 to reflect changes in the regulatory requirements. If you have questions about your application submission, please contact your reviewer.

Application Fee

SAMPLE Projected Accounting Budget

Projected Accounting Budget

Certification Application for Non-Degree

Status of Good Standing Report

Acknowledgment of Prior Postsecondary Involvement

Program Inventory Form for Non-Degree

Standards and Requirements for Massage Therapy Programs

Application for New Program Approval

School Catalog Checklist for Non-Degree

Student Handbook

Policy Documents

Instructor Qualification Form

Owner/Administrator Qualification Form

SAMPLE Advertising Material

Enrollment Agreement

SAMPLE Truth in Lending Agreement

Authorization Certificates

FINAL STEPS TO FULL CERTIFICATION

The following forms must be typed. Handwritten forms will be returned.

Surety Bond Form

SAMPLE Surety Instrument Calculation Worksheet

SAMPLE Irrevocable Letter-of-Credit

Certificate of Occupancy

Certification Exemption Religious Exemption Report Changes and Updates for Degree-Granting Institutions

Accreditation Status 

Request for Change in Degree Level Authorization

Change of Location/Address Form for Main Virginia Campus

New Instructional Location Form for Overflow Site

Closing of a Campus

Instructional Location Closure Form

Distance Education Attestation

Name Acknowledgment Form for Existing Institutions

Change of Ownership Application

Senior Administrator Qualification Form 

Administrative Personnel Qualification Form

Application for Agent Permit

SAMPLE Surety Instrument Calculation Worksheet

Surety Calculation Worksheet

For Profit Financial Composite Score Calculation Worksheet

Private Non-Profit Financial Composite Score Calculation Worksheet

Surety Bond Form

SAMPLE Irrevocable Letter-of-Credit

Eligibility Criteria for Schools No Longer Required to Certify Under §23.1-219(D)

Report Changes and Updates for Non-Degree Vocational Schools