PPE Forms and Regulations

PPE Regulations 8VAC40-31

Code of Virginia Article 3

Before starting your application, please read the Summary of Certification Process: Institutions of Higher Education. This document explains the necessary steps to receive SCHEV certification.

PHASE 1
^{You must have attended a new school orientation before proceeding with the process below.}

Certification Application Phase 1

SCHEV requires school owners and administrators to demonstrate through their certification application that they understand the requirements of Virginia law and regulation. Specifically, SCHEV expects applicants to submit original materials that reflect their school’s vision and mission, using ideas and words specific to the Virginia campus.

In accordance with § 23.1-221 of the Code of Virginia, SCHEV may deny certification to any applicant that submits “false or misleading information to the Council.” Therefore, plagiarism and/or use of language from outside sources, including computer-generated content or language created by artificial intelligence (AI) tools, such as ChatGPT or Google Gemini, could result in the denial of a school’s application.

The following forms must be typed. Handwritten forms will be returned.

Intent to Operate a Postsecondary School Cover Sheet

Intent to Operate a Postsecondary School

Background Check Form

Name Acknowledgment Form

PHASE 2
^{(Documents in order as listed in certification application package)}

Certification Application Phase 2

The following forms must be typed. Handwritten forms will be returned.

Instructions for Completing Application for Institutions of Higher Education

Certification Application Fee

SAMPLE Projected Accounting Budget

Projected Accounting Budget

Certification Application - IHE

Accreditation Plan

Status of Good Standing Report

Site Listing Form

Acknowledgment of Prior Postsecondary Involvement

Program Inventory Form

Standards and Requirements for Massage Therapy Programs

Application for New Program Approval

Institutional Catalog Checklist

Policy Documents

Senior Administrator Qualification Form

Board Member Qualification Form

Administrative Personnel Qualification Form

Faculty Qualifications Form

SAMPLE Advertising Material

Enrollment Agreement

SAMPLE Truth in Lending Agreement

Authorization Certificates

Library Resources Plan

Distance Education Attestation

Telecommunications / Distance Education Plan

FINAL STEPS TO FULL CERTIFICATION

The following forms must be typed. Handwritten forms will be returned.

Surety Bond Form

SAMPLE Surety Instrument Calculation Worksheet

SAMPLE Irrevocable Letter-of-Credit

Certificate of Occupancy

Before starting your application, please read the Summary Certification Process for Non-Degree Schools. This document explains the necessary steps to receive SCHEV certification.

PHASE 1

You must have attended a new school orientation before proceeding with the steps below.

Certification Application Phase 1

SCHEV requires school owners and administrators to demonstrate through their certification application that they understand the requirements of Virginia law and regulation. Specifically, SCHEV expects applicants to submit original materials that reflect their school’s vision and mission, using ideas and words specific to the Virginia campus.

In accordance with § 23.1-221 of the Code of Virginia, SCHEV may deny certification to any applicant that submits “false or misleading information to the Council.” Therefore, plagiarism and/or use of language from outside sources, including computer-generated content or language created by artificial intelligence (AI) tools, such as ChatGPT or Google Gemini, could result in the denial of a school’s application.

The following forms must be typed. Handwritten forms will be returned.

Intent to Operate a Postsecondary School Cover Sheet

Intent to Operate a Postsecondary School

Background Check Form

Name Acknowledgment Form

PHASE 2
^{(Documents in order as listed in certification application package)}

Certification Application Phase 2

The following forms must be typed. Handwritten forms will be returned.

Instructions for Completing Application for Non-Degree Schools

Application Fee

SAMPLE Projected Accounting Budget

Projected Accounting Budget

Certification Application for Non-Degree

Status of Good Standing Report

Acknowledgment of Prior Postsecondary Involvement

Program Inventory Form for Non-Degree

Standards and Requirements for Massage Therapy Programs

Application for New Program Approval

School Catalog Checklist for Non-Degree

Student Handbook

Policy Documents

Instructor Qualification Form

Owner/Administrator Qualification Form

SAMPLE Advertising Material

Enrollment Agreement

SAMPLE Truth in Lending Agreement

Authorization Certificates

FINAL STEPS TO FULL CERTIFICATION

The following forms must be typed. Handwritten forms will be returned.

Surety Bond Form

SAMPLE Surety Instrument Calculation Worksheet

SAMPLE Irrevocable Letter-of-Credit

Certificate of Occupancy

Certification Exemption Guidelines (Read Me First)

Application for Certification Exemption

Certification Exemption Requirements (Read First)

Instructions for Completing Religious Exemption Application

Initial Institutional Application for Religious Exemption

Request for Name Acknowledgment Religious Exemption

Religious Exemption Update Form

Religious Exemption Renewal Application

Accreditation Status 

Request for Change in Degree Level Authorization

Change of Location/Address Form for Main Virginia Campus

New Instructional Location Form for Overflow Site

Closing of a Campus

Instructional Location Closure Form

Distance Education Attestation

Name Acknowledgment Form for Existing Institutions

Change of Ownership Application

Senior Administrator Qualification Form 

Administrative Personnel Qualification Form

Application for Agent Permit

SAMPLE Surety Instrument Calculation Worksheet

Surety Calculation Worksheet

For Profit Financial Composite Score Calculation Worksheet

Private Non-Profit Financial Composite Score Calculation Worksheet

Surety Bond Form

SAMPLE Irrevocable Letter-of-Credit

Eligibility Criteria for Schools No Longer Required to Certify Under §23.1-219(D)

Request for Change in Degree Level Authorization

Change of Location/Address Form

New Instructional Location Form for Overflow Site

Closing of a Campus Form

Instructional Location Closure Form

Name Acknowledgment Form for Existing Institutions

Change of Ownership Application

Owner/Administrator Qualification Form

Application for Agent Permit

Financial Statement

SAMPLE Surety Instrument Calculation Worksheet

Surety Calculation Worksheet

For-Profit Financial Composite Score Calculation Worksheet

Private Non-Profit Financial Composite Score Calculation Worksheet

Surety Bond Form

SAMPLE Irrevocable Letter-of-Credit

Private Postsecondary Education (PPE) Fee Schedule

This page is provided for convenience. In the event of any discrepancy, the Virginia Administrative Code (8VAC40-31-260) controls.

The State Council of Higher Education for Virginia (SCHEV) establishes fees for certification and related services for private postsecondary schools operating in Virginia. The fees below summarize the schedule set out in 8VAC40-31-260(D) of the Virginia Administrative Code.

GENERAL FEE PROVISIONS

• All fees collected by council staff are deposited in the State Treasury.

• All fees are nonrefundable, except in the case of withdrawal of an application. In that case, all fees are refunded minus the applicable nonrefundable administrative fee.

• Fees must be paid with a company check made payable to the Treasurer of Virginia unless otherwise stated.

• Annual recertification fees must be paid electronically through the PPE Portal.

FLAT FEES

New school orientation session, per person: $150

Initial fee for all new institutions of higher education (degree-granting): $10,000

Initial fee for all new non-degree postsecondary schools (non-degree schools): $2,500

Annual fee for all unaccredited institutions of higher education: $10,000

Initial fee for out-of-state online institutions of higher education that are not members of NC-SARA: $10,000

Renewal fee for out-of-state online institutions of higher education that are not members of NC-SARA: $10,000

ANNUAL RENEWAL FEES

Annual renewal fees for certified postsecondary schools are based on annual gross tuition collected for each Virginia site, as reported on the most recent financial statement. For out-of-state institutions certified to operate in Virginia, annual gross tuition means income generated from students enrolled at Virginia locations.

• Less than $50,000: $250

• $50,000 to less than $100,000: $1,200

• $100,000 to less than $500,000: $3,000

• $500,000 to less than $1,000,000: $6,000

• $1,000,000 to less than $5,000,000: $7,500

• $5,000,000 or more: $10,000

ADDITIONAL FEES

Returned check fee: $35

Initial or renewed exemption application, request for name acknowledgment, or agent registration: $350

Nonrefundable administrative fee (withdrawal of application):

• Non-degree schools: $500

• Institutions of higher education: $2,000

Request for change in degree level authorization: $1,000

Request for duplicate certificate to operate due to school name or address change: $100

Request for duplicate agent permit to replace a lost, stolen, or misplaced permit: $100

Application fee for each additional instructional location: $300

Application fee for each additional program, modification to an existing program, or program deletion: $100

RETURNED PAYMENTS

If a payment is returned for any reason, the school must resubmit the required payment, any applicable late fee, and the assessed returned check fee of $35. Resubmitted payments must be made by money order or certified bank check.